MISSISSIPPI DIXIE YOUTH BASEBALL
CONSTITUTION & BY-LAWS
REVISED 1999


ARTICLE I
NAME AND PURPOSE


SECTION 1. THE NAME THE ORGANIZATION SHALL BE MISSISSIPPI DIXIE YOUTH BASEBALL.

SECTION 2. THE PURPOSE OF THIS ORGANIZATION SHALL BE TO AID IN THE PROVISION AND SUPERVISION OF DIXIE YOUTH BASEBALL, INC. IN THE STATE OF MISSISSIPPI.

SECTION 3. THESE BY-LAWS SHALL BE IN CONJUNCTION WITH THE NATIONAL ORGANIZATION AND SHALL IN NO WAY CONFLICT WITH THE AIMS OF THE NATIONAL ORGANIZATION.

ARTICLE II
DISTRICTS


SECTION 1. THE STATE SHALL BE DIVIDED INTO DISTRICTS ACCORDING TO THE NUMBER OF LEAGUES IN THE STATE.

SECTION 2. EACH DISTRICT SHALL CONSIST OF NO LESS THAN FOUR(4) LEAGUES AND ALL SHALL BE GROUPED AS CLOSE GEOGRAPHICALLY AS POSSIBLE. THE DIVISION OF THE STATE INTO DISTRICTS IS TO BE MADE AT A CALLED MEETING OF THE STATE BOARD EACH YEAR. ANY LEAGUES APPROVED AFTER THE STATE MEETING WILL BE ASSIGNED TO DISTRICTS BY THE STATE DIRECTOR.

SECTION 3. EACH DISTRICT SHALL BE UNDER THE SUPERVISION OF A DISTRICT DIRECTOR
A. THE DISTRICT DIRECTORS SHALL BE ELECTED TO A THREE YEAR TERM AT THE DISTRICT MEETING WHICH IS HELD TO SET THE SUB-DISTRICT TOURNAMENTS. (NO PROXY VOTES.)
B. THE DISTRICT DIRECTORS SHALL SERVE FROM THE END OF THE WORLD SERIES THROUGH THE NEXT STATE TOURNAMENT.
C. ALL DISTRICT DIRECTORS WILL SERVE WITHOUT COMPENSATION.

SECTION 4. EACH LEAGUE SHALL ELECT A MEMBER TO ASSIST THE DISTRICT DIRECTOR IN ALL MATTERS PERTAINING TO AND IN PERFORMANCE OF THE DISTRICT TOURNAMENT. THIS ELECTION IS TO BE COMPLETED TWO (2) WEEKS PRIOR TO THE DISTRICT TOURNAMENT DATE.

SECTION 5. THE DISTRICT DIRECTOR SHALL MAINTAIN A CURRENT MAP SHOWING DISTRICT BOUNDARIES AND MAINTAIN A CURRENT ROSTER OF LEAGUE CONTACTS.

SECTION 6. IF OR WHEN A DISTRICT DIRECTOR IS UNWILLING OR UNABLE TO FULFILL HIS DUTIES, A NEW DISTRICT DIRECTOR WILL BE ELECTED BY A SPECIAL HELD UNDER THE SUPERVISION OF THE STATE EXECUTIVE COMMITTEE.

ARTICLE III
STATE BOARD


SECTION 1. THE FUNCTION OF THIS BOARD SHALL BE TO ASSIST THE STATE DIRECTOR AND TO ASSURE EQUITABLE REPRESENTATION FOR EACH DISTRICT ACCORDING TO ITS AFFILIATED LEAGUES.

SECTION 2. THE STATE BOARD SHALL CONSIST OF - THE DISTRICT DIRECTORS, ASSISTANT STATE DIRECTOR, STATE DIRECTOR AND THE NATIONAL DIRECTORS OF THE STATE ORGANIZATION.

SECTION 3. THE STATE DIRECTOR SHALL SERVE AS CHAIRMAN AND PRESIDE OVER ALL MEETINGS.

SECTION 4. A QUORUM FOR TRANSACTION OF BUSINESS AT ANY REGULAR OR SPECIAL MEETING OF THE STATE BOARD SHALL CONSIST OF ONE MORE THAN HALF OF THE MEMBERS OF THE BOARD, BUT A MAJORITY OF THOSE PRESENT SHALL HAVE THE POWER TO ADJOURN THE MEETING TO A FUTURE DATE.

SECTION 5. ALL MEMBERS SHALL SERVE WITHOUT COMPENSATION.

SECTION 6. MEETINGS OF THE BOARD SHALL BE CALLED BY THE STATE AT SUCH TIME AND PLACE AS HE MAY DESIGNATE, OR UPON REQUEST OF A MAJORITY OF BOARD MEMBERS.

SECTION 7. THE IMMEDIATE-PAST STATE DIRECTOR WILL SERVE ONE (1) YEAR AS EX-OFFICIO MEMBER.

SECTION 8. THE DIRECTORS MAY ESTABLISH AS MANY COMMITTEES AS THEY DEEM NECESSARY AND MAY APPOINT MEMBERS TO SERVE THEREON.

SECTION 9. COPIES OF THE CONSTITUTION AND BY-LAWS WITH ANY AMENDMENTS ARE TO BE MAILED TO ALL MEMBERS OF THE STATE BOARD AND LEAGUE CONTACTS.

ARTICLE IV
DISTRICT TOURNAMENTS


SECTION 1. EACH DISTRICT SHALL CONDUCT A TOURNAMENT TO DETERMINE A WINNING TEAM FOR REPRESENTATION IN THE STATE TOURNAMENT.

SECTION 2. DATES OF THE DISTRICT TOURNAMENTS WILL BE DETERMINED AND DECIDED BY THE RESPECTIVE DISTRICTS. ALL DISTRICT TOURNAMENTS SHALL CONCLUDE AT LEAST 4 (FOUR) DAYS PRIOR TO THE START OF THE STATE TOURNAMENT.

SECTION 3. ALL TOURNAMENTS SHALL BE CONDUCTED IN ACCORDANCE WITH THE OFFICIAL RULES OF DIXIE YOUTH BASEBALL, INC.

SECTION 4. APPROVAL OR REJECTION OF THE FACILITIES SHALL BE MADE BY THE DISTRICT DIRECTOR.

SECTION 5. EACH DISTRICT DIRECTOR SHALL FURNISH THE STATE DIRECTOR WITH A COPY OF ALL THE DISTRICT TOURNAMENT BRACKETS, SHOWING THE DATES, TIMES AND SITES BEFORE STARTING OF THE TOURNAMENTS. (INCLUDES T-BALL, MINOR, AAA AND MAJOR LEAGUES.)

ARTICLE V
STATE TOURNAMENTS


SECTION 1. THE STATE WILL CONCLUDE ITS STATE BASEBALL PROGRAM EACH YEAR WITH TOURNAMENTS FOR QUALIFIED AND FRANCHISED LEAGUES, WHICH SHALL BE KNOWN AS THE STATE TOURNAMENTS IN THE FOLLOWING AGE DIVISIONS:
A. MAJOR LEAGUE - 11/12'S
B. 11 YEAR OLDS
C. AAA - 9/10'S
D. 9 YEAR OLDS
E. COACH-PITCH - 7/8'S

SECTION 2. THE STATE TOURNAMENT SHALL BE CONDUCTED UNDER THE SUPERVISION OF THE STATE DIRECTOR OR THE TOURNAMENT DIRECTOR (IF NOT THE STATE DIRECTOR) ASSISTED BY THE ASSISTANT STATE DIRECTOR, DISTRICT DIRECTORS AND THE NATIONAL DIRECTORS THAT ARE IN ATTENDANCE.

SECTION 3. NECESSARY REQUIREMENTS TO HOLD THE STATE TOURNAMENT IN REGARDS TO ADEQUATE LIGHTING, QUALIFIED AND SUITABLE PLAYING FIELDS ARE DEFINED IN THE OFFICIAL RULES AND REGULATIONS GUIDE OF DIXIE YOUTH BASEBALL, INC. AND THE MINIMUM REQUIREMENTS FOR HOSTING STATE TOURNAMENTS.

SECTION 4. STATE TOURNAMENT REQUIREMENTS AS LISTED IN THE BY-LAWS AND THE MINIMUM REQUIREMENTS FOR HOSTING STATE TOURNAMENTS MUST BE ACCEPTED BY THE HOST. BEFORE FINAL APPROVAL IS GIVEN, THE STATE DIRECTOR (OR TOURNAMENT DIRECTOR IF NOT THE STATE DIRECTOR) SHALL VISIT THE SITE AND MEET THE HOST COMMITTEE TO BE ASSURED THAT THE HOST HAS THE FACILITIES, BACKING AND KNOW-HOW TO PROMOTE A SUCCESSFUL TOURNAMENT.

SECTION 5. THE HOST SHALL DEFRAY THE EXPENSES FOR THIS INSPECTION.

SECTION 6. THE STATE TOURNAMENT SITE SHALL BE DETERMINED AND DECIDED ON A SEALED BID BASIS.

A.ANY FRANCHISED LEAGUE THAT HAS BEEN FRANCHISED FOR AT LEAST ONE (1) YEAR MAY BID ON STATE TOURNAMENTS. (THE MINIMUM REQUIREMENTS MAY BE OBTAINED FROM THE STATE OR DISTRICT DIRECTORS.

B.BIDS MUST BE TURNED IN TO THE STATE DIRECTOR AT THE BEGINNING OF THE BUSINESS MEETING OF THE STATE MEETING AND MAY NOT BE ALTERED AFTER GIVEN TO THE STATE DIRECTOR. THEY SHALL BE ACCEPTED IN THE FOLLOWING ORDER:

1. MAJOR LEAGUE BID
2. 11 YEAR OLD BID
3. AAA OLD BID
4. 9 YEAR OLD BID
5. COACH-PITCH BID

C.THE SITE MUST RECEIVE A MAJORITY OF THE VOTES CAST.

SECTION 7. THE RUNNER-UP OF THE VOTE SHALL BE DESIGNATED THE ALTERNATE. IN CASE THE SELECTED WINNING SITE DOES NOT MEET THE REQUIREMENTS, THE ALTERNATE SITE SHALL BECOME ELIGIBLE TO HOLD THE STATE TOURNAMENT IF THEY MEET ALL REQUIREMENTS TO HOST THE TOURNAMENT.

ARTICLE VI
ELECTION OF STATE DIRECTOR & NATIONAL BOARD MEMBERS


SECTION 1. THE ELECTION AND TERMS OF OFFICE OF THE STATE DIRECTOR AND THE NATIONAL BOARD MEMBERS OF MISSISSIPPI DIXIE YOUTH BASEBALL SHALL BE CONDUCTED AND HELD IN ACCORDANCE WITH THE CONSTITUTION AND BY-LAWS OF THE NATIONAL ORGANIZATION.

SECTION 2. THE STATE DIRECTOR SHALL BE ALLOWED TO APPOINT AN ASSISTANT STATE DIRECTOR, WITH THE APPROVAL OF THE STATE BOARD, TO ASSIST HIM IN HIS DUTIES.

A.THE ASSISTANT STATE DIRECTOR SHALL ASSUME THE UN-EXPIRED TERM OF THE STATE DIRECTOR WITH THE APPROVAL OF THE STATE BOARD UNTIL AN ELECTION CAN BE HELD.

SECTION 3. ALL UN-EXPIRED TERMS WILL BE FILLED BY THE NATIONAL DIRECTORS OF MISSISSIPPI DIXIE YOUTH BASEBALL

ARTICLE VII
FINANCE


SECTION 1. THE HOST FOR THE STATE TOURNAMENTS SHALL POST THE AMOUNT OF THEIR BID TO THE STATE DIRECTOR BEFORE THE TOURNAMENT AS FOLLOWS:

A.THE MAJOR LEAGUE BID SHALL BE NOT LESS THAN $1500.00.
B.THE AAA LEAGUE BID SHALL BE NOT LESS THAN $1500.00.
C.THE 11 YEAR OLD BID SHALL BE NOT LESS THAN $1000.00.
D.THE 9 YEAR OLD BID SHALL BE NOT LESS THAN $1000.00.
E.THE COACH-PITCH BID SHALL BE NOT LESS THAN $1000.00.

SECTION 2. THE STATE DIRECTOR SHALL BE RESPONSIBLE TO THE STATE BOARD FOR ALL EXPENSES, KEEPING A COMPLETE RECORD AT ALL TIMES.

SECTION 3. ALL DIRECTORS SHALL BE REIMBURSED FOR ALL REASONABLE EXPENSES INCURRED BY THEM IN THE PERFORMANCE OF THEIR DUTIES AND PROMOTION OF DIXIE YOUTH BASEBALL IN MISSISSIPPI UPON THE APPROVAL OF THE STATE DIRECTOR. (ANY UNUSUAL EXPENSES WILL BE SUBJECT TO APPROVAL BY THE STATE BOARD.)

SECTION 4. IT IS MANDATORY THAT EACH FRANCHISED LEAGUE SEND TWENTY ($20.00) DOLLARS STATE DUES TO AID IN THE EXPENSES AND CONTINUED PROMOTION OF DIXIE YOUTH BASEBALL IN MISSISSIPPI. THIS FEE OF $20.00 IS TO BE MAILED TO THE STATE DIRECTOR BY MAY 1ST. EACH YEAR ALONG WITH THE APPLICATION FOR FRANCHISE.

SECTION 5. EACH DISTRICT SHALL CONTRIBUTE ANNUALLY TO THE STATE FUND FROM PROCEEDS OF EACH AND EVERY TOURNAMENT PLAYED IN THE DISTRICT ACCORDINGLY:

A.ANY AND ALL DISTRICT TOURNAMENTS----------$100.00
B.ANY AND ALL SUB-DISTRICT TOURNAMENTS------$ 50.00

SECTION 6. THE TOURNAMENT FEES ARE TO BE COLLECTED BY THE DISTRICT DIRECTORS AND FORWARDED TO THE STATE DIRECTOR BEFORE STARTING OF THE FIRST GAME. IF NOT COLLECTED THE DISTRICT DIRECTOR SHALL HAVE THE AUTHORITY TO MOVE THE TOURNAMENT TO ANOTHER LOCATION

SECTION 7. EACH DISTRICT DIRECTOR SHALL COLLECT FEES FROM THE LEAGUES OR TOURNAMENTS IN HIS DISTRICT, AS HE DEEMS NECESSARY, TO DEFRAY THE EXPENSES OF THEIR DUTIES AND PROMOTION OF DIXIE YOUTH BASEBALL IN THE STATE OF MISSISSIPPI, AS WELL AS HIS DISTRICT.

SECTION 8. THE STATE ORGANIZATION WILL CONTRIBUTE $1000.00 TO THE WINNER OF THE MISSISSIPPI STATE TOURNAMENT TO HELP OFFSET EXPENSES TO THE DIXIE YOUTH WORLD SERIES. TEAM HATS AND SHIRTS THAT REFLECT THE MISSISSIPPI DIXIE YOUTH PROGRAM SHALL BE PURCHASED BY THE WINNER OF THE STATE TOURNAMENT OUT OF THIS CONTRIBUTION.

ARTICLE VIII
SCHOLARSHIP FEES


SECTION 1. EACH DISTRICT DIRECTOR SHALL COLLECT A MINIMUM OF $50.00 FROM EACH TOURNAMENT PLAYED IN HIS DISTRICT FOR THE SCHOLARSHIP FUND.

SECTION 2. THE DISTRICT DIRECTOR SHALL COLLECT SUCH FEES AND MAIL TO THE CHAIRMAN OF THE SCHOLARSHIP FUND FOR THE STATE OF MISSISSIPPI.

SECTION 3. THE SCHOLARSHIP FEE SHALL BE COLLECTED BY THE DISTRICT DIRECTOR FROM THE HOST BEFORE THE START OF THE GAMES.

ARTICLE IX
AMENDMENTS


SECTION 1. THE CONSTITUTION MAY BE AMENDED BY A MAJORITY VOTE OF FRANCHISED LEAGUES PRESENT AT ANY STATE MEETING, PROVIDED ALL LEAGUE CONTACTS WERE NOTIFIED OF PROPOSED CHANGES 10 DAYS IN ADVANCE. ALL CHANGES MUST BE BROUGHT TO THE STATE BOARD FOR THEIR RECOMMENDATION AND THIS RECOMMENDATION WILL BE GIVEN TO THE STATE BODY BEFORE THE PROPOSED AMENDMENT(S) IS VOTED ON. PROPOSED CHANGES MUST BE SUBMITTED TO THE DISTRICT DIRECTORS BEFORE FEBRUARY 15TH.

ARTICLE X
VOTING RIGHTS


SECTION 1. ALL FRANCHISED LEAGUES WILL BE ELIGIBLE TO CAST ONE (1) VOTE IN ELECTIONS AND ON ALL MATTERS PERTAINING TO MISSISSIPPI DIXIE YOUTH BASEBALL BY AN OFFICER OF THE LEAGUE OR PERSON AUTHORIZED IN WRITING BY THE PRESIDENT OF THE LEAGUE. THERE WILL BE ONLY ONE VOTE PER PERSON PER LEAGUE. THE PURPOSE IS TO HAVE ONE SEPARATE INDIVIDUAL PRESENT TO REPRESENT EACH LEAGUE FOR VOTING PURPOSES AND TO KEEP ONE PERSON FROM VOTING FOR MORE THAN ONE LEAGUE.

ARTICLE XI
STATE EXECUTIVE COMMITTEE


SECTION 1. THE NATIONAL BOARD MEMBERS AND THE STATE DIRECTOR SHALL SERVE AS AN EXECUTIVE COMMITTEE WHICH SHALL BE EMPOWERED TO CONDUCT BUSINESS OF THE STATE BETWEEN MEETINGS OF THE STATE BOARD MEETINGS. THIS COMMITTEE SHALL MAKE DECISIONS IN THE BEST INTEREST OF THE STATE ORGANIZATION. SUCH DECISIONS SHALL BE SUBJECT TO APPROVAL AND REVIEW OF THE STATE BOARD AT IRS REGULARLY SCHEDULED OR SPECIAL CALLED MEETING. THE COMMITTEE SHALL MEET AS DEEMED NECESSARY BY THE CHAIRMAN, WHICH WILL BE THE STATE DIRECTOR, OR ANY THREE MEMBERS OF THE COMMITTEE IN EMERGENCY CONDITIONS WHEREBY THE CHAIRMAN (STATE DIRECTOR) IS UNABLE TO CALL THE SPECIAL MEETING. THE MEMBERS OF THE EXECUTIVE COMMITTEE WILL CONSIST OF THE THREE NATIONAL BOARD MEMBERS AND THE STATE DIRECTOR, WHICH WILL ACT A CHAIRMAN OF THE COMMITTEE.

ARTICLE XII
ADOPTION OF:
1. THE MINIMUM REQUIREMENTS FOR STATE TOURNAMENT HOSTS AAA & MAJOR LEAGUES

2. THE REQUIREMENTS FOR PARTICIPATION IN STATE TOURNAMENTS AAA & MAJOR LEAGUES

3. THE COACH-PITCH STATE TOURNAMENT RULES AND GUIDELINES



SECTION 1. THE FOLLOWING STATE DOCCUMENTS SHALL BE DRAWN UP AND APPROVED BY THE STATE BOARD. AFTER APPROVAL, THESE REQUIREMENTS WILL BE USED AS A GUIDELINE FOR THE TOURNAMENTS AND WILL BE ADHERED TO FOR THE DURATION OF SAID TOURNAMENTS UNTIL AMENDED:

1. THE MINIMUM REQUIREMENTS FOR PARTICIPATION
2. THE MINIMUM REQUIREMENTS FOR HOSTING THE STATE TOURNAMENTS
3. THE COACH-PITCH STATE TOURNAMENT RULES AND GUIDELINES

SECTION 2. IT IS THE DUTY OF THE STATE AND DISTRICT DIRECTORS, OR THEIR REPRESENTATIVES, TO SEE THAT THESE REQUIREMENTS ARE ENFORCED.

END OF DOCCUMENT


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