MISSISSIPPI DIXIE YOUTH BASEBALL
CONSTITUTION & BY-LAWS
REVISED 2009

CONSTITUTION

ARTICLE I
NAME AND PURPOSE

SECTION 1. THE NAME THE ORGANIZATION SHALL BE MISSISSIPPI DIXIE YOUTH BASEBALL.

SECTION 2. THE PURPOSE OF THIS ORGANIZATION SHALL BE TO AID IN THE PROMOTION AND SUPERVISION OF DIXIE YOUTH BASEBALL, INC. IN THE STATE OF MISSISSIPPI.

SECTION 3.SHALL IN NO WAY CONFLICT WITH THE AIMS OF THE NATIONAL ORGANIZATION.

SECTION 4. COPIES OF THE CONSTITUTION AND BY-LAWS WITH ANY AMENDMENTS ARE TO BE MADE AVALIABLE TO ALL MEMBERS OF THE STATE BOARD AND LEAGUE CONTACTS.

ARTICLE II

STATE BOARD

SECTION 1. THE FUNCTION OF THIS BOARD SHALL BE TO ASSIST THE STATE DIRECTOR AND TO ASSURE EQUITABLE REPRESENTATION FOR EACH DISTRICT ACCORDING TO ITS AFFILIATED LEAGUES.

SECTION 2. THE STATE BOARD OF DIRECTORS SHALL CONSIST OF:

1. THE DISTRICT DIRECTORS

2. THE STATE DIRECTOR

3. THE ASSISTANT STATE DIRECTOR

4. THE NATIONAL DIRECTORS

SECTION 3. THE STATE DIRECTOR SHALL SERVE AS CHAIRMAN OF THE STATE BOARD OF DIRECTORS AND SHALL PRESIDE OVER ALL MEETINGS WHICH HE IS PRESENT.

SECTION 4. A QUORUM FOR TRANSACTION OF BUSINESS AT ANY REGULAR OR SPECIAL MEETING OF THE STATE BOARD SHALL CONSIST OF ONE MORE THAN HALF OF THE MEMBERS OF THE BOARD, BUT A MAJORITY OF THOSE PRESENT SHALL HAVE THE POWER TO ADJOURN THE MEETING TO A FUTURE DATE.

SECTION 5. ALL MEMBERS SHALL SERVE WITHOUT COMPENSATION.

SECTION 6. MEETINGS OF THE BOARD SHALL BE CALLED BY THE STATE DIRECTOR AT SUCH TIME AND PLACE AS HE MAY DESIGNATE, OR UPON REQUEST OF A MAJORITY OF BOARD MEMBERS.

SECTION 7. THE IMMEDIATE-PAST STATE DIRECTOR WILL SERVE ONE (1) YEAR AS EX-OFFICIO MEMBER.

SECTION 8. THE DIRECTORS MAY ESTABLISH AS MANY COMMITTEES AS THEY DEEM NECESSARY AND MAY APPOINT MEMBERS TO SERVE THEREON. THE STATE DIRECTOR SHALL SERVE AS AN EX-OFFICIO MEMBER ON ANY AND ALL COMMITTIES.

　

ARTICLE III

OFFICERS/DIRECTORS

SECTION 1. STATE DIRECTOR

A. SHALL PRESIDE AT ALL BOARD AND STATE MEETINGS

B.SHALL BE IN “GENERAL CONTROL” OF ALL FRANCHISED LEAGUES IN ACCORDANCE WITH THE RULES AND REGULATIONS GUIDE OF DIXIE YOUTH BASEBALL, INC. AND THE STATE ORGANIZATION CONSTITUTION & BY-LAWS

C. SHALL CONDUCT ALL BUSINESS IN BEHALF OF THE STATE ORGANIZATION

D. SHALL FULFILL THE JOB DUTIES AS PRESCRIBED IN THE RULES AND REGULATIONS GUIDE AND THE BY-LAWS OF DIXIE YOUTH BASEBALL, INC.

SHALL BE ALLOWED TO APPOINT AN ASSISTANT STATE DIRECTOR, WITH THE APPROVAL OF THE STATE BOARD, TO ASSIST HIM IN HIS DUTIES.

SHALL SERVE AS CO-TREASURER OF THE STATE ORGANIZATION.

SECTION 2. ASSISTANT STATE DIRECTOR

A. SHALL ASSUME THE UN-EXPIRED TERM OF THE STATE DIRECTOR WITH THE APPROVAL OF THE STATE BOARD UNTIL AN ELECTION CAN BE HELD IN ACCORDANCE WITH THE BY-LAWS OF DIXIE YOUTH BASEBALL, INC.

B. SHALL KEEP MINUTES OF ALL MEETINGS OF THE BOARD OF DIRECTORS

C. SHALL KEEP MINUTES OF THE ANNUAL MEETINGS AND OTHER CALLED STATE MEETINGS

D. SHALL BE RESPONSIBLE ALONG WITH THE STATE DIRECTOR IN SENDING COPIES OF MINUTES OF ALL BOARD MEETINGS, ANNUAL MEETINGS AND CALLED MEETINGS TO EACH MEMBER OF THE BOARD OF DIRECTORS AND WHEN NEEDED, TO EACH FRANCHISED LEAGUE

SHALL PRESIDE AT ALL BOARD AND STATE MEETINGS IN THE ABSENCE OF THE STATE DIRECTOR

THE TERM OF OFFICE OF THE ASSISTANT STATE DIRECTOR SHALL RUN CONCURRENT WITH THE STATE DIRECTOR’S TERM OF OFFICE.

SECTION 3. DISTRICT DIRECTORS

A. SHALL PRESIDE AT ALL MEETINGS OF HIS RESPECTIVE DISTRICT

B. SHALL MAINTAIN A CURRENT MAP SHOWING LEAGUE BOUNDARIES OF HIS LEAGUES

C. SHALL MAINTAIN A CURRENT ROSTER OF HIS FRANCHISED LEAGUES

D. SHALL CONDUCT ALL BUSINESS ON BEHALF OF HIS DISTRICT

E. SHALL MAKE EVERY EFFORT TO FURTHER THE POLICIES ADOPTED BY HIS DISTRICT

F. SHALL FULFILL THE JOB DUTIES AS PRESCRIBED BY THE RULES AND REGULATIONS GUIDE AND THE BY-LAWS OF DIXIE YOUTH BASEBALL, INC.

IF OR WHEN A DISTRICT DIRECTOR IS UNWILLING OR UNABLE TO FULFILL HIS/HER DUTIES, A NEW DISTRICT DIRECTOR SHALL BE APPOINTED BY THE STATE DIRECTOR WITH APPROVAL OF THE STATE BOARD UNTIL AN ELECTION, UNDER THE SUPERVISION OF THE STATE DIRECTOR OR HIS DULY AUTHORISED REPRESENTATIVE, CAN BE HELD.

EACH DISTRICT DIRECTOR SHALL FURNISH THE STATE DIRECTOR WITH A COPY OF ALL SUB DISTRICT AND DISTRICT TOURNAMENT SITES AND DATES BEFORE STARTING TOURNAMENTS.

DISTRICT DIRECTORS OR THEIR DESIGNATES SHALL CONDUCT REGISTRATION CLINICS FOR UMPIRES AT A COST OF $20.00 AND FOR COACHES AT A COST OF $5.00. HALF OF ALL FUNDS FROM THESE CLINICS SHALL BE FORWARDED TO MISSISSIPPI YOUTH SPORTS, NPC FOR THE STATE SCHOLARSHIP PROGRAM FUND.

SECTION 4. NATIONAL DIRECTORS

A. SHALL REPRESENT THE STATE ORGANIZATION ON THE NATIONAL BOARD OF DIRECTORS OF DIXIE YOUTH BASEBALL, INC.

B. SHALL ASSIST, AS REQUIRED BY THE STATE DIRECTOR, IN THE CONDUCT OF BUSINESS ON BEHALF OF THE STATE ORGANIZATION AND SHALL MAKE EVERY EFFORT TO FURTHER THE POLICIES ADOPTED BY DIXIE YOUTH BASEBALL, INC.

C. SHALL BE A MEMBER OF THE STATE BOARD OF DIRECTORS OF THE STATE ORGANIZATION AND SHALL HAVE A VOTE ON ALL MATTERS OF BUSINESS AS REQUIRED.

D. SHALL MEET AND FULFILL THE JOB DUTIES AS PRESCRIBED IN THE BY-LAWS OF DIXIE YOUTH BASEBALL, INC.

ARTICLE IV

AMENDMENTS

SECTION 1. ALL CHANGES TO THE STATE ORGANIZATION CONSTITUTION AND THE BY-LAWS MUST BE BROUGHT BEFORE THE STATE BOARD OF DIRECTORS FOR THEIR APPROVAL BY A MAJORITY VOTE. IF APPROVED, THE AMENDMENT(S) OR CHANGE(S) WILL BE PRESENTED TO THE STATE BODY WHERE THEY WILL BE BROUGHT TO A VOTE. ALL CURRENT FRANCHISED LEAGUES OF THE STATE SHALL BE NOTIFIED OF SAID AMENDMENTS OR CHANGES BY MAIL OR ELECTRONIC COMMUNICATION AT LEAST TEN (10) DAYS PRIOR TO THE ANNUAL STATE BUSINESS MEETING. THE CONSTITUTION AND BY-LAWS MAY BE AMENDED BY A MAJORITY VOTE OF THE CURRENT FRANCHISED LEAGUES PRESENT AT THE ANNUAL STATE BUSINESS MEETING.

ARTICLE V
STATE DOCCUMENTS

SECTION 1. STATE DOCCUMENTS SHALL BE DRAWN UP AND APPROVED BY THE STATE BOARD. AFTER APPROVAL, THESE REQUIREMENTS AND GUIDELINES WILL BE USED FOR STATE SANCTIONED TOURNAMENTS AND WILL BE ADHERED TO FOR THE DURATION OF SAID TOURNAMENTS UNTIL AMENDED:
STATE SANCTIONED TOURNAMENT FORMAT GUIDELINES

A.O ZONE DIVISION GUIDELINES

B.COACH-PITCH DIVISION GUIDELINES
D.THE MINIMUM REQUIREMENTS FOR HOSTING THE STATE TOURNAMENTS

E.THE MINIMUM REQUIREMENTS FOR TOURNAMENT PARTICIPATION

F.CONTINIOUS BATTING ORDER

G.DRESS CODE

SECTION 2. IT IS THE DUTY OF THE STATE AND DISTRICT DIRECTORS, OR THEIR REPRESENTATIVES, TO SEE THAT THESE REQUIREMENTS ARE ENFORCED. THE STATE DIRECTOR SHALL ENFORCE THESE REQUIREMENTS AT THE STATE LEVEL AND THE DISTRICT DIRECT SHALL ENFORCE THESE REQUIREMENTS AT THE DISTRICT LEVEL IF THEY ARE ADOPTED BY THE DISTRICT FOR USAGE.

MISSISSIPPI DIXIE YOUTH BASEBALL

CONSTITUTION & BY-LAWS

REVISED 2009

BY-LAWS

ARTICLE I

DISTRICTS

SECTION 1. THE STATE SHALL BE DIVIDED INTO DISTRICTS ACCORDING TO THE NUMBER OF LEAGUES IN THE STATE.

SECTION 2. EACH DISTRICT SHALL CONSIST OF NO LESS THAN FOUR (4) LEAGUES AND ALL SHALL BE GROUPED AS CLOSE GEOGRAPHICALLY AS POSSIBLE. THE DIVISION OF THE STATE INTO DISTRICTS IS TO BE MADE AT A CALLED MEETING OF THE STATE BOARD EACH YEAR. ANY LEAGUES APPROVED AFTER THE STATE MEETING WILL BE ASSIGNED TO DISTRICTS BY THE STATE DIRECTOR.

SECTION 3. EACH DISTRICT SHALL BE UNDER THE SUPERVISION OF A DISTRICT DIRECTOR

A. THE DISTRICT DIRECTORS SHALL BE ELECTED TO A THREE-YEAR TERM AT THE DISTRICT MEETING THAT IS HELD TO SET THE DISTRICT TOURNAMENTS. (NO PROXY VOTES.)

B. THE DISTRICT DIRECTORS SHALL SERVE FROM THE END OF THE WORLD SERIES THROUGH THE STATE SANCTIONED TOURNAMENTS.

C. ALL DISTRICT DIRECTORS WILL SERVE WITHOUT COMPENSATION.

SECTION 4. EACH LEAGUE SHALL SELECT A MEMBER TO ASSIST THE DISTRICT DIRECTOR IN ALL MATTERS PERTAINING TO AND IN PERFORMANCE OF THE DISTRICT TOURNAMENT IF REQUIRED BY THE DISTRICT DIRECTOR. THIS ELECTION IS TO BE COMPLETED TWO (2) WEEKS PRIOR TO THE DISTRICT TOURNAMENT DATES.

ARTICLE II
DISTRICT TOURNAMENTS

SECTION 1. EACH DISTRICT SHALL CONDUCT TOURNAMENTS TO DETERMINE THE POSITION OF TEAMS FOR REPRESENTATION IN THE RESPECTIVE DIVISIONAL STATE SANCTIONED TOURNAMENTS.

SECTION 2. DATES OF THE DISTRICT TOURNAMENTS WILL BE DETERMINED AND DECIDED BY THE RESPECTIVE DISTRICT DIRECTORS. ALL DISTRICT TOURNAMENTS SHALL CONCLUDE AT LEAST 4 (FOUR) DAYS PRIOR TO THE START OF THE STATE SANCTIONED TOURNAMENTS.

SECTION 4. THE APPROVAL OR REJECTION OF THE FACILITIES SHALL BE MADE BY THE DISTRICT DIRECTOR.

　

　

　

　

　

ARTICLE III
STATE SANCTIONED TOURNAMENTS

SECTION 1. THE STATE WILL CONCLUDE ITS STATE BASEBALL PROGRAM EACH YEAR WITH TOURNAMENTS FOR QUALIFIED AND FRANCHISED LEAGUES IN THE RESPECTIVE AGE DIVISIONS AS SET FORTH BY THE TOURNAMENT FORMAT GUIDELINES.

SECTION 2. ALL STATE SANCTIONED TOURNAMENTS SHALL BE CONDUCTED UNDER THE SUPERVISION OF THE STATE DIRECTOR OR THE DESIGNATED TOURNAMENT DIRECTOR (IF NOT THE STATE DIRECTOR) WITH ASSISTANCE AS NEEDED BY THE ASSISTANT STATE DIRECTOR, DISTRICT DIRECTORS AND THE NATIONAL DIRECTORS THAT ARE IN ATTENDANCE.

SECTION 3. NECESSARY REQUIREMENTS TO HOLD THE STATE SANCTIONED TOURNAMENTS ARE GOVERNED BY THE TOURNAMENT FORMAT GUIDELINES OF MISSISSIPPI DIXIE YOUTH AND IN ACCORDANCE WITH THE CURRENT RULES AND REGULATIONS GUIDE OF DIXIE YOUTH BASEBALL, INC.

SECTION 4. THE STATE SANCTIONED TOURNAMENT REQUIREMENTS AS LISTED IN THE TOURNAMENT FORMAT GUIDELINES AND THE MINIMUM REQUIREMENTS FOR HOSTING TOURNAMENTS MUST BE ACCEPTED BY THE HOST.

SECTION 5.ANY FRANCHISED LEAGUE THAT HAS BEEN FRANCHISED FOR AT LEAST ONE (1) YEAR MAY BID ON STATE SPONSORED TOURNAMENTS PROVIDED THAT THEY MEET ALL REQUIREMENTS SET FORTH BY THE TOURNAMENT FORMAT GUIDELES AND MEET THE MINIMUM REQUIRMENTS OF HOSTING STATE SANCTIONED TOURNAMENTS AS OUTLINED.

SECTION 6. THE RUNNER-UP OF THE VOTE SHALL BE DESIGNATED THE ALTERNATE. IN CASE THE SELECTED WINNING SITE DOES NOT MEET THE REQUIREMENTS, THE ALTERNATE SITE SHALL BECOME ELIGIBLE TO HOLD THE TOURNAMENT PROVIDED THEY MEET ALL MINIMUM REQUIREMENTS TO HOST THE TOURNAMENT.
SECTION 7. ALL STATE SPONSORED AND SANCTIONED TOURNAMENTS SHALL BE CONDUCTED IN ACCORDANCE WITH THE OFFICIAL RULES OF DIXIE YOUTH BASEBALL, INC. EXCEPT WHERE THE STATE ORGANIZATION HAS THE AUTHORITY TO VARY.

ARTICLE IV
ELECTION OF DIRECTORS

SECTION 1. THE ELECTION AND TERMS OF OFFICE OF THE STATE DIRECTOR AND THE NATIONAL BOARD MEMBERS OF MISSISSIPPI DIXIE YOUTH BASEBALL SHALL BE CONDUCTED AND HELD IN ACCORDANCE WITH THE CONSTITUTION AND BY-LAWS OF THE NATIONAL ORGANIZATION.

SECTION 2. ALL NOMINEES FOR DIRECTORS SHALL MEET ALL QUALIFICATIONS SET FORTH BY THE RULES AND REGULATIONS GUIDE AND THE BY-LAWS OF DIXIE YOUTH BASEBALL, INC. AND THE REQUIREMENTS SET FORTH BY THE CONSTITUTION AND BY-LAWS OF THE STATE ORGANIZATION TO BE ELIGIBLE FOR NOMINATION AND OR APOINTMENT TO OFFICE.

SECTION 3. THE ELECTION OF DISTRICT DIRECTORS SHALL BE BY A MAJORITY VOTE OF FRANCHISED LEAGUES OF THE DISTRICT BEING PRESENT WITH ALL LEAGUES HAVING AN OPPORTUNITY TO NOMINATE AND VOTE.

SECTION 4. THE STATE DIRECTOR OR HIS APPOINTED REPRESENTATIVE SHALL CONDUCT AND SUPERVISE ALL ELECTIONS OF THE DISTRICT DIRECTORS.

SECTION 5. THE TERM OF OFFICE FOR DISTRICT DIRECTORS SHALL BE THREE (3) YEARS.

SECTION 6. UN-EXPIRED TERMS OF DISTRICT DIRECTORS WILL BE FILLED BY THE STATE BOARD OF DIRECTORS OF MISSISSIPPI DIXIE YOUTH BASEBALL UNTIL A SPECIAL ELECTION CAN BE HELD UNDER THE PROVISIONS OF THE STATE CONSTITUTION.

ARTICLE V
FINANCE

SECTION 1. THE STATE DIRECTOR SHALL BE RESPONSIBLE TO THE STATE BOARD FOR ALL EXPENSES, KEEPING A COMPLETE RECORD AT ALL TIMES.

SECTION 2. ALL DIRECTORS SHALL BE REIMBURSED FOR ALL REASONABLE EXPENSES INCURRED BY THEM IN THE PERFORMANCE OF THEIR DUTIES AND PROMOTION OF DIXIE YOUTH BASEBALL IN MISSISSIPPI UPON THE APPROVAL OF THE STATE DIRECTOR. ANY UNUSUAL EXPENSES WILL BE SUBJECT TO APPROVAL BY THE STATE BOARD.

SECTION 3. IT IS MANDATORY THAT EACH FRANCHISED LEAGUE SEND TWENTY FIVE ($25.00) DOLLARS STATE FEE TO AID IN THE EXPENSES AND CONTINUED PROMOTION OF DIXIE YOUTH BASEBALL IN MISSISSIPPI.

SECTION 4. EACH DISTRICT SHALL CONTRIBUTE ANNUALLY TO THE STATE FUND FROM PROCEEDS OF EACH AND EVERY TOURNAMENT PLAYED IN THE DISTRICT ACCORDINGLY:

A. ANY AND ALL DISTRICT TOURNAMENTS----------$100.00

B. ANY AND ALL SUB-DISTRICT TOURNAMENTS------$ 50.00

SECTION 5. THE TOURNAMENT FEES ARE TO BE COLLECTED BY THE DISTRICT DIRECTORS AND FORWARDED TO THE STATE DIRECTOR BEFORE STARTING OF THE FIRST GAME. IF NOT COLLECTED THE DISTRICT DIRECTOR SHALL HAVE THE AUTHORITY TO MOVE THE TOURNAMENT TO ANOTHER LOCATION

SECTION 6. EACH DISTRICT DIRECTOR MAY COLLECT FEES FROM THE LEAGUES OR TOURNAMENTS IN HIS DISTRICT, AS HE DEEMS NECESSARY, TO DEFRAY THE EXPENSES OF THEIR DUTIES AND PROMOTION OF DIXIE YOUTH BASEBALL IN THE STATE OF MISSISSIPPI, AS WELL AS HIS DISTRICT.

SECTION 7. ONE DOLLAR ($1.00) FROM EACH PAYABLE ADMISSION FROM THE FIRST DAYS ADMISSIONS FROM ALL STATE SANCTIONED TOURNAMENTS SHALL BE TAKEN UP AND FORWARDED TO THE STATE SCHOLARSHIP COMMITTEE CHAIRMAN FOR THE DIXIE YOUTH BASEBALL, INC. SCHOLARSHIP PROGRAM.

ARTICLE VII
VOTING RIGHTS

SECTION 1. ALL FRANCHISED LEAGUES WILL BE ELIGIBLE TO CAST ONE (1) VOTE IN ELECTIONS AND ON ALL MATTERS PERTAINING TO MISSISSIPPI DIXIE YOUTH BASEBALL BY AN OFFICER OF THE LEAGUE OR PERSON AUTHORIZED IN WRITING BY THE PRESIDENT OF THE LEAGUE. THERE WILL BE ONLY ONE VOTE PER PERSON PER LEAGUE. THE PURPOSE IS TO HAVE ONE SEPARATE INDIVIDUAL PRESENT TO REPRESENT EACH LEAGUE FOR VOTING PURPOSES AND TO KEEP ONE PERSON FROM VOTING FOR MORE THAN ONE LEAGUE. A MAJORITY VOTE SHALL CONSIST OF 1 VOTE MORE THAN HALF OF THE MEMBERS PRESENT AT THE TIME OF THE CALL FOR VOTE